Tips to Reduce Internal Email Overload

Does this sound like your staff? Let’s face it, a lot of staff think internal emails interrupt their work. Even when they’ve bothered to read them, they still have the problem of what to do with all those ‘internal emails’ clogging up their In-boxes. Workers claim that 34% of the internal email they receive is unnecessary. The average worker spends 49 minutes per day managing email. 24% of workers say they spend more than an hour a day engrossed in this task. (Gartner/eCompany).

Use headings in the body of your email too GoDaddy email login . Think about reading a newspaper. How often do you just scan the headlines? The same applies to your email. Structure your email logically, and provide a heading for each paragraph. Your reader will be able to find key information quickly by either scanning or searching.

Is your message critical, urgent, or just nice-to-know? Assist staff by flagging emails. Don’t forget that your reader may have a very different idea of what is urgent. Mentally put yourself in their shoes. Decide how important the email is to them. You can then indicate the level of urgency in the subject line or by using standard email symbols.

To ensure that staff have received important messages and then track who has read them, you could use Desktop Alert tool. Alternatively a screen allows the administrator(s) to turn employee screen savers into a series of dynamic sequencing billboards. This format is ideal for messages that may not be urgent but are important from an employee ‘awareness’ perspective.

Employees who are suffering from email overload are unlikely to notice these types of messages when they are sent as emails. Screens avers however, can act as a subtle but very powerful way to raise awareness and communicate key themes.

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